Scheduling software cost calculator
The cheapest paid scheduling plan for 1 user is Setmore Pro at $5/month billed yearly; 6 of 8 tools also have a free plan. Enter your team to rank all 8 tools by monthly cost.
Cheapest for 3 seats: Setmore Free at $0/month. Cheapest paid plan: SimplyBook.me Basic at $11.90/month. (Annual billing, 100 bookings a month.)
Prices checked
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| Vendor and plan | Per month | Per year | Official site |
|---|---|---|---|
| Setmore Free free plan | $0/mo | $0/yr | Try SetmoreAffiliate link |
| Square Appointments Free free plan | $0/mo | $0/yr | Visit Square Appointments |
| SimplyBook.me Basic flat $11.90 per account | $11.90/mo | $142.80/yr | Try SimplyBook.meAffiliate link |
| Zoho Bookings Basic $6 per user × 3 | $18/mo | $216/yr | Visit Zoho Bookings |
| Acuity Scheduling Standard flat $27 per account | $27/mo | $324/yr | Visit Acuity Scheduling |
| Calendly Standard $10 per seat × 3 | $30/mo | $360/yr | Visit Calendly |
| SavvyCal Basic $10 per user × 3 | $30/mo | $360/yr | Visit SavvyCal |
| Cal.com Teams $12 per user × 3 | $36/mo | $432/yr | Try Cal.comAffiliate link |
Ready-made: 1 user · 5 users · 10 users · 25 users · Link to these numbers
Visit CalendlyVisit Acuity SchedulingTry Cal.comAffiliate linkVisit SavvyCalTry SetmoreAffiliate linkTry SimplyBook.meAffiliate linkVisit Square AppointmentsVisit Zoho BookingsCheapest plan by team size
Annual billing, 100 bookings a month. Tap a team size for the full ranking.
| Team size | Cheapest overall | Per month | Cheapest paid plan | Per month |
|---|---|---|---|---|
| 1 seat | Cal.com Free, tied with Calendly, Setmore, Square Appointments and Zoho Bookings | $0 | Setmore Pro | $5 |
| 2 seats | Setmore Free, tied with Square Appointments | $0 | Setmore Pro | $10 |
| 3 seats | Setmore Free, tied with Square Appointments | $0 | SimplyBook.me Basic | $11.90 |
| 5 seats | Square Appointments Free | $0 | SimplyBook.me Basic | $11.90 |
| 10 seats | Square Appointments Free | $0 | SimplyBook.me Standard | $24.90 |
| 15 seats | Square Appointments Free | $0 | SimplyBook.me Standard | $24.90 |
| 20 seats | Square Appointments Free | $0 | Square Appointments Plus | $49 |
| 25 seats | Square Appointments Free | $0 | Square Appointments Plus | $49 |
| 50 seats | Square Appointments Free | $0 | Square Appointments Plus | $49 |
Pricing by vendor
- Calendly pricing
- Acuity Scheduling pricing
- Cal.com pricing
- SavvyCal pricing
- Setmore pricing
- SimplyBook.me pricing
- Square Appointments pricing
- Zoho Bookings pricing
Setmore pricing: free plan and Pro, annual versus monthly. Calendly pricing explained: what a team pays.
Scheduling software by business type
- Scheduling software for salons
- Scheduling software for massage therapists
- Scheduling software for tutors
- Scheduling software for personal trainers
- All business types
Methodology & sources
Monthly total = price × seats for per-seat plans, or the flat plan price. A seat is a user, staff calendar, provider or location, depending on the vendor; Square Appointments is priced per location and one location is assumed. A plan counts only if it holds your seats and bookings (tables here assume 100 bookings a month). Annual = per-month price when billed yearly. Square Appointments publishes a monthly fee only, used for both. Ties go to the lower list price. USD, before tax. Calendly and Cal.com Enterprise are not tracked. Every price is from the vendor's official pricing page, checked 2026-10-21; rankings never use affiliate status. How we check prices · How we rank and earn · price-check log
What is the cheapest appointment scheduling software?
At 1 seat the cheapest overall is Cal.com Free at $0/month, tied with Calendly, Setmore, Square Appointments and Zoho Bookings. The cheapest paid plan is Setmore Pro at $5/month. At 5 seats the cheapest overall is Square Appointments Free at $0/month. The cheapest paid plan is SimplyBook.me Basic at $11.90/month. At 10 seats the cheapest overall is Square Appointments Free at $0/month. The cheapest paid plan is SimplyBook.me Standard at $24.90/month. Annual billing, 100 bookings a month.
Which appointment scheduling software has a free plan?
Calendly Free (up to 1 seat); Cal.com Free (up to 1 user); Setmore Free (up to 4 users); SimplyBook.me Free (up to 1 provider); Square Appointments Free; Zoho Bookings Free (up to 1 user). No $0 plan: Acuity Scheduling and SavvyCal.
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