Booking software for massage therapists
Prices checked
For one massage therapist taking about 100 sessions a month, the cheapest paid plan of these three is Setmore Pro at $5/month (annual billing). SimplyBook.me caps bookings per plan (Free 50; Basic 100; Standard 500; Premium 2,000 a month), so its price climbs with your diary; Setmore and Acuity publish no bookings cap.
Most massage therapists work alone, so seat counts barely matter. What changes the bill is how many sessions you take, because one of the three tools here sells plans by bookings a month. The table prices one therapist at four what-if session volumes, from a part-time diary to a busy clinic room; put your own number in the calculator if yours is different. After that come the features each vendor's own massage or wellness page names: repeat bookings for clients with long-term issues, intake forms, packages and gift cards, and a few minutes of buffer to turn the room around.
One therapist: what you pay at 40 to 600 sessions a month
What-if volumes, not vendor figures. Cheapest paid plan for one provider, annual billing. Try your own numbers.
| Sessions a month | Setmore | SimplyBook.me | Acuity Scheduling |
|---|---|---|---|
| 40 sessions | Pro $5/mo | Basic $11.90/mo | Starter $16/mo |
| 100 sessions | Pro $5/mo | Basic $11.90/mo | Starter $16/mo |
| 200 sessions | Pro $5/mo | Standard $24.90/mo | Starter $16/mo |
| 600 sessions | Pro $5/mo | Premium $49.90/mo | Starter $16/mo |
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Recurring clients, intake forms and buffer time
- Setmore
- “Set up daily, weekly or custom recurring appointments for clients with longer-term concerns.” source
- “Implement buffer time to clean between appointments.” source
- “Your massage therapy scheduling software connects to Square, PayPal and Stripe.” source
- SimplyBook.me
- “intake forms for personalized treatments” source
- “Our massage billing software supports custom packages, gift cards, and special offers” source
- “Reduce no-shows with automatic email/SMS confirmations, appointment reminders, and even appointment reminder calls.” source
- Acuity Scheduling
- “custom intake forms” source
- “Fill empty sessions with a waitlist” source
- “Request a deposit, prepayment, or credit card details so clients commit.” source
- “Get more value with add-ons, gift cards, packages, and subscriptions.” source
Methodology & sources
Quotes are copied word for word from each vendor's own massage page, read on 2026-10-28. They say what the vendor claims; we have not tested the features. Prices come only from the official pricing pages and our calculator.
- https://www.setmore.com/industries/massage-therapy
- https://simplybook.me/en/online-appointment-software-for-medical-companies-clinics-doctors-and-healthcare/massage-appointment-software
- https://acuityscheduling.com/solutions/wellness
Monthly total = price × seats for per-seat plans, or the flat plan price. A seat is a user, staff calendar, provider or location, depending on the vendor; Square Appointments is priced per location and one location is assumed. A plan counts only if it holds your seats and bookings (tables here assume 100 bookings a month). Annual = per-month price when billed yearly. Square Appointments publishes a monthly fee only, used for both. Ties go to the lower list price. USD, before tax. Calendly and Cal.com Enterprise are not tracked. Every price is from the vendor's official pricing page, checked 2026-10-21; rankings never use affiliate status. How we check prices · How we rank and earn · price-check log
What is the best booking software for massage therapists?
On price, for a solo therapist at about 100 sessions a month: Setmore Pro at $5/month. On features, SimplyBook.me and Acuity both name intake forms on their massage and wellness pages; Setmore names recurring appointments and buffer time.
Can clients book recurring massage appointments?
Setmore's massage page: “Set up daily, weekly or custom recurring appointments for clients with longer-term concerns.”
Is there a scheduling app for massage therapists with intake forms?
SimplyBook.me lists “intake forms for personalized treatments”; Acuity's wellness page mentions “custom intake forms”.