Personal training scheduling and billing software
Prices checked
Personal training scheduling and billing software: the cheapest paid plan for one trainer is Setmore Pro at $5/month (annual billing, prices checked 2026-10-21), and Setmore Free, Square Appointments Free and SimplyBook.me Free hold one trainer for free. For billing and payments, Setmore's fitness page says “Accept secure online payments for consultations to fitness classes, by connecting your Booking Page with Square, Stripe or PayPal.” Acuity's says “Request a deposit, prepayment, or credit card details so clients commit to their routines.” and “Get more value with add-ons, gift cards, packages, and subscriptions.” Square's says “Take payments at the time of booking so you still get paid for no-shows and last-minute cancellations.” and “Create, send, and schedule customized digital invoices from anywhere.” Session packages on Setmore and Square, and SimplyBook.me's payment features, are not verified in our data.
A trainer's week mixes private sessions, small-group classes and the odd online check-in, so the first test for any booking system is whether it handles all three without a second tool. We start with what the fitness pages of Setmore, Square and Acuity say on exactly that point. Then the free systems that will hold a single trainer, because many trainers never need to pay, and finally what a studio with three or ten trainers would pay each month.
Private sessions, group classes or both
- Setmore: “Create individual booking links for 1:1 training, group fitness classes, consultations and more.” source Regulars: “Schedule recurring appointments in advance and allow regulars to have reserved spots in your calendar.” source
- Square Appointments: “User-friendly fitness software enables clients to book private lessons or group classes 24/7 with a free booking website.” source Classes: “Set up a recurring class schedule that works for you.” source
- Acuity Scheduling: “View client details and manage appointments and classes with a convenient mobile app for iOS and Android devices.” source Packages: “Get more value with add-ons, gift cards, packages, and subscriptions.” source
Free booking systems that hold one trainer
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| Free plan | What its pricing page says | |
|---|---|---|
| Setmore Free | Up to 4 users; no 2-way calendar sync or SMS reminders | Try SetmoreAffiliate link |
| Square Appointments Free | Unlimited staff calendars; card processing 2.6% + 15¢ in person, 3.3% + 30¢ online | Visit Square Appointments |
| SimplyBook.me Free | 1 provider, 50 bookings | Try SimplyBook.meAffiliate link |
When the studio grows
Cheapest paid plan, annual billing where offered, 100 bookings a month; Square priced for one location.
| Team | Setmore | Acuity Scheduling | Square Appointments | SimplyBook.me |
|---|---|---|---|---|
| 1 seat | Pro $5/mo | Starter $16/mo | Plus $49/mo | Basic $11.90/mo |
| 3 seats | Pro $15/mo | Standard $27/mo | Plus $49/mo | Basic $11.90/mo |
| 10 seats | Pro $50/mo | Premium $55/mo | Plus $49/mo | Standard $24.90/mo |
Methodology & sources
Quotes are copied word for word from each vendor's own fitness page, read on 2026-10-28. They say what the vendor claims; we have not tested the features. Prices come only from the official pricing pages and our calculator.
- https://www.setmore.com/industries/personal-trainer
- https://acuityscheduling.com/solutions/fitness
- https://squareup.com/us/en/industry/fitness
Monthly total = price × seats for per-seat plans, or the flat plan price. A seat is a user, staff calendar, provider or location, depending on the vendor; Square Appointments is priced per location and one location is assumed. A plan counts only if it holds your seats and bookings (tables here assume 100 bookings a month). Annual = per-month price when billed yearly. Square Appointments publishes a monthly fee only, used for both. Ties go to the lower list price. USD, before tax. Calendly and Cal.com Enterprise are not tracked. Every price is from the vendor's official pricing page, checked 2026-10-21; rankings never use affiliate status. How we check prices · How we rank and earn · price-check log
Is there a free booking system for personal trainers?
Yes: Setmore Free (Up to 4 users; no 2-way calendar sync or SMS reminders); Square Appointments Free (Unlimited staff calendars; card processing 2.6% + 15¢ in person, 3.3% + 30¢ online); SimplyBook.me Free (1 provider, 50 bookings).
What is the best booking software for personal trainers?
Cheapest paid for one trainer: Setmore Pro at $5/month. To be paid when a client does not turn up, Square says: “Take payments at the time of booking so you still get paid for no-shows and last-minute cancellations.”
Can personal trainers run online sessions?
Setmore's personal trainer page: “Integrate your personal trainer schedule app with Google Meet or Zoom to take your coaching services global.”
Do I need a paid plan to manage other trainers?
On Square, yes: “Set up unlimited custom permission sets and track your team’s time and commissions with Square Staff tools, available in Square Plus and Square Premium.”
Is there personal training scheduling and billing software?
Yes, Acuity, Setmore and Square all name payments on their fitness pages. Acuity: “Choose how and when you want clients to pay via payment link, credit card, or cash.” and “Get more value with add-ons, gift cards, packages, and subscriptions.” Setmore: “Accept secure online payments for consultations to fitness classes, by connecting your Booking Page with Square, Stripe or PayPal.” Square: “Take payments at the time of booking so you still get paid for no-shows and last-minute cancellations.” Session packages on Setmore and Square, and SimplyBook.me's payment features, are not verified in our data. Cheapest paid plan for one trainer: Setmore Pro at $5/month, billed yearly.